ColdStore Pro – Laravel Cold Storage Management System with Billing & Inventory

ColdStore Pro – Complete Cold Storage Management System

ColdStore Pro is a complete Laravel-based management system built for cold storage facilities, warehouses, agricultural storage businesses and operators who need to manage stock, chambers, racks, customers, billing and day-to-day operations from one place.

It is designed around a real cold-storage workflow: customer inward entry, lot creation, chamber and rack allocation, stock movement, temperature monitoring, rent calculation, gate passes, invoices, payments and reporting.

What You Can Manage

• Customers and customer ledgers
• Cold storage facilities, chambers and racks
• Commodities and storage rates
• Inward stock and lot management
• Split rack and chamber allocations
• Stock transfers and movement history
• Temperature and humidity monitoring
• Outward stock and gate passes
• Storage rent calculation
• Invoices and payment tracking
• Outstanding balances
• Equipment and maintenance schedules
• Operational alerts
• Reports and CSV exports
• User roles and permissions
• Audit activity

Smart Dashboard

The dashboard gives operators a quick view of current stock, chamber utilization, outstanding invoices, inward and outward movement, temperature exceptions, maintenance reminders and recent activity.

It is designed to help staff understand the current condition of the facility without opening multiple reports.

Lot & Inventory Management

Every inward entry can be tracked as a lot and allocated to a specific facility, chamber and rack. Lots can be split across multiple racks and moved later while preserving complete stock movement history.

• Automatic lot numbers
• Bag and weight tracking
• Multiple rack allocation
• Partial outward quantity
• Rack-to-rack and chamber transfers
• Current stock balance
• Movement history

Temperature Monitoring

Record chamber temperature and humidity readings and automatically identify readings outside the configured safe range.

• Temperature and humidity logs
• Chamber-specific temperature limits
• Normal, high and low status detection
• Latest chamber status overview
• Temperature exception alerts
• Stale reading detection

Rent, Invoices & Payments

ColdStore Pro includes flexible rent calculation for real storage businesses. Rent can be calculated by bag, weight or fixed billing period.

• Per bag per day
• Per kilogram per day
• Fixed 30-day billing
• Minimum billing days
• Tax and discount support
• Part-payment tracking
• Customer outstanding balance
• Printable invoices

Gate Pass & Outward Management

Create outward gate passes for released stock with vehicle, driver, destination, quantity and customer information.

Issued gate passes automatically update the available stock while draft passes can still be reviewed or cancelled.

Equipment & Maintenance

Track cold-storage equipment such as compressors, evaporators, generators, sensors and other machinery.

• Equipment register
• Manufacturer and model details
• Serial numbers
• Equipment status
• Preventive maintenance
• Repair history
• Technician and vendor details
• Maintenance cost tracking
• Upcoming service reminders

Alerts Center

The built-in alerts center helps operators notice important conditions before they become problems.

• Temperature exceptions
• Overdue invoices
• High chamber utilization
• Overdue maintenance
• Upcoming maintenance
• Missing temperature readings
• Long-stored lots

Reports

• Current stock report
• Chamber occupancy
• Outstanding invoices
• Temperature exceptions
• Recent payments
• Maintenance expenses
• Maintenance schedule
• CSV exports

User Roles

The application includes role-based access for different members of the cold-storage team.

• Admin
• Manager
• Operator
• Accountant
• Viewer

Docker Ready

The project includes a self-contained Docker setup with Laravel, Apache and MySQL. A buyer can start the complete environment with a single Docker Compose command.

An optional phpMyAdmin configuration is also included.

Technology Stack

• Laravel 13
• PHP 8.3+
• MySQL 8.4
• Blade
• JavaScript
• HTML & CSS
• Docker
• Apache

What Is Included

• Complete Laravel source code
• Database migrations
• Demo seed data
• Docker Compose setup
• MySQL container configuration
• Optional phpMyAdmin
• Environment configuration example
• Installation guide
• Docker guide
• Deployment guide

Who Is This For?

This project is suitable for developers, freelancers, agencies and businesses looking for a ready-made cold storage management foundation that can be used directly or customized for a specific client.

The source code is provided so you can modify the branding, workflows, fields, reports and business rules according to your requirements.

Need Customization?

Setup, deployment, feature customization, report development and additional modules can be requested separately through KritimYantra Project Help.